The Accounting Manager is responsible for all accounting, budgeting, and financial reporting activities, including the preparation of monthly and year-end financial statements, cash flow reports, budgets, forecasts and other financial information for use of management and the Board of Directors in overseeing the financial affairs of the Philharmonic’s $2.2 million annual operating budget. The office operates on a MAS90 accounting system, while ticketing/development software is in GSE/Choice.
In addition s/he will have oversight over general office administration and maintain records for personnel matters, including employee payroll and benefits.
Experience and knowledge of information systems administration would be an additional asset.
The Accounting Manager reports directly to the Executive Director.
Applications are being accepted immediately, and it is desirable to fill the position as soon as possible to allow for training under the guidance of the current Accounting Manager, who is relocating to Southern California at the end of May.
• Knowledge of and experience with accounting ledger and reporting systems.
• Knowledge of and experience with MAS90 accounting program.
• Five years experience demonstrating progressive assumption of responsibility.
• Familiarity and experience with a non-profit environment is a plus.
• Knowledge of music is not necessary, but an interest in the business will enhance
candidate’s level of satisfaction.
• Ability to communicate and work with diverse constituencies, including staff
colleagues, board of directors, donors, customers, and vendors.
• An individual who is patient, flexible, a team player, and with a sense of humor.
Duties and Responsibilities:
• Review daily Box Office and Development Fund reports for accuracy (Accounts
Receivable). Prepare journal entries to record financial information into MAS90. Prepare
deposits and take to bank as necessary.
• Reconcile all bank statements on a monthly basis.
• Reconcile revenue transactions between MAS90 and GSE/Choice on a monthly basis.
Investigate discrepancies and make corrections when necessary.
• Manage Accounts Payable, which includes the recording and processing of vendor
invoices for payment after they have been properly approved. Print checks for
signature by the Executive Director.
• Assist the Executive Director with the planning and preparation of the Association’s
• Prepare monthly Profit & Loss statement and other financial statements as required.
• Attend monthly Finance Committee meeting to review monthly P & L and other
financial needs of the Association.
• Prepare required financial documents needed for renewal of Association’s Line of
• Maintain records of all fixed assets.
• Prepare and file employer reports to government agencies, insurance companies, music
licensing companies (ASCAP & BMI) and Musician’s Union as necessary.
• Support Board of Director’s fiduciary oversight of organization.
• Work directly with outside auditors in preparation of the fiscal year-end audit. Provide
necessary reports and documents. Respond to auditor’s findings and
• Monitor the Association’s Endowment and Annuity Investment accounts.
• Monitor and record Endowment gifts.
• Prepare and process staff and orchestra payroll using an outside payroll processing
company. Prepare corresponding journal entries to record transactions into MAS90.
• Administer the employee’s health, dental and vision plans, including the annual
renewal of each plan.
• Oversee the annual renewal of the Association’s General Liability Insurance policy
(July), Workers’ Compensation policy (Oct), and the Directors and Officers (D&O) policy
(Jan). Request Certificates of Insurance as required.
• Prepare necessary documents needed by Workers’ Comp. carrier for yearly audit.
• Order office supplies, business cards, name badges and other necessary items as
• Maintain office equipment when necessary and arrange for service when necessary.
Maintain telephone system and directory.
• Perform other duties as assigned by the Executive Director.
Compensation: commensurate with experience.
Benefits: Paid vacation and sick leave; health and dental insurance.
To apply: Submit resume, three work-related references, salary history, and a brief cover letter describing your interest, qualifications, and experience to:
Don Reinhold, Executive Director
2377 West Shaw Avenue
Fresno, CA 93711
Email: firstname.lastname@example.org (Preferred. Subject line: Accounting Manager Position)
About the Fresno Philharmonic
The Fresno Philharmonic was founded in 1954 and is one of the leading cultural organizations in the central San Joaquin Valley, one of the fastest growing regions in California. The population of Fresno is approaching 500,000, with an equal number living in surrounding communities. The rapid growth of Fresno’s cultural community in recent years speaks well of Fresno’s potential as an emerging center of cultural activity in the western United States.
The orchestra performs six Masterworks pairs throughout the season and three Pops in the 2350-seat Saroyan Theatre in downtown Fresno. The orchestra performs a week of youth concerts concluding with the annual Family Concert. Other special events are scheduled on occasion. Small ensembles perform occasionally in local schools. Leading guest soloists, such as Itzhak Perlman, Lang Lang, Lynn Harrell, Sarah Chang, and Andre Watts have appeared with the Philharmonic.
Since 2002, Theodore Kuchar is the Music Director. He is also Music Director of the Janacek Philharmonic in the Czech Republic, and the Reno Chamber Orchestra in Nevada. He previously served as Music Director of the Ukrainian National Orchestra in Kiev and the Boulder Philharmonic in Colorado. With many recordings on both the Naxos and Brilliant labels, he is one of the most recorded conductors on the scene today. Many of his recordings have received critical acclaim.
The Fresno Philharmonic operates on an annual budget of approximately $2.2 million. There is an endowment of about $2 million. The Philharmonic is managed by a full-time staff of seven and five part-time employees. It has a 25-member Board of Directors who are fully engaged with generous financial contributions and their commitment to service on various committees.